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Outsourced payroll, run properly every month.
Ledgar-Lab is a payroll support partner for growing South African businesses. We process your payroll, keep employee records in order and support your PAYE, UIF and SDL obligations, while you keep control of approvals.
What's included
Payroll services for growing businesses.
Scope is agreed per client. These are the services we typically provide.
Monthly payroll processing
Calculating gross-to-net pay, producing payslips and preparing the payroll for your approval on an agreed schedule.
Employee records administration
Maintaining starters, leavers, contracts on file, pay rates and leave records, so your payroll data stays complete and current.
Overtime, deductions and allowances
Processing overtime, commission, allowances, loans and other deductions from approved inputs.
Payroll reconciliations
Reconciling payroll to the general ledger and to statutory amounts, and following up differences before they become problems.
PAYE, UIF and SDL support
Calculating employer and employee contributions and preparing the information needed for your monthly obligations.
EMP201 and EMP501 support
Preparing monthly EMP201 information and supporting the EMP501 reconciliation process, including employee tax certificates.
Payroll reporting
A monthly payroll summary, cost reports by department or branch, and leave balances.
Support as you grow
New branches, new pay frequencies or a fast-growing headcount, with the process adjusted to fit.
Why outsource payroll
The benefits of an outsourced payroll partner.
- Fewer errorsStructured checks every month instead of one person working from memory
- Deadlines metA monthly calendar for pay dates and statutory obligations
- No key-person riskYour payroll doesn't stop when someone is on leave or resigns
- Time back for owners and managersHours spent on payroll go back into running the business
- Stronger controlsSeparation between preparing and approving pay, with verified banking changes
- Clear reportingKnow what your people cost each month, by department or branch
How a pay run works
A simple, repeatable monthly routine.
You send inputs
Changes, overtime and leave by the agreed cut-off date.
We process and check
Payroll calculated, reconciled and checked for exceptions.
You approve
You review the payroll summary and approve the pay run.
Reports and returns
Payslips issued, reports delivered and statutory information prepared.
Payroll questions
Payroll FAQs.
Which businesses is outsourced payroll suitable for?
It suits growing businesses with roughly 20 to 100+ employees that want accurate, on-time payroll without relying on one person in-house. Smaller businesses are welcome to enquire too.
Do you submit returns to SARS on our behalf?
We prepare your payroll returns and support the submission process. Submissions are made only with your authorisation and in line with the arrangement agreed in your engagement letter.
Can you handle weekly and monthly pay runs?
Yes. Pay frequencies, cut-off dates and approval steps are agreed during onboarding and set out in your monthly calendar.
What do you need from us each month?
Usually: starters and leavers, changes to pay or deductions, overtime and leave information, and approval of the final pay run. We agree a simple cut-off date for inputs.
How are employee banking details protected?
Banking details are changed only after verified approval from an authorised person in your business. This is one of the most important controls against payroll fraud.
Free 30-minute business review · No obligation
Get a payroll quote for your business.
Tell us your headcount and pay frequency. We'll start with a free 30-minute review and send a written quote.